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Tip 1 – Ask yourself: “That’s really what I was doing in law school?”
Think of all the seemingly insignificant things you do during the day and make you lose precious time, which, in turn, could be better spent on other activities. Aim to spend less time on administrative tasks and more time advocating. It may not seem much, but think of the sum of all minutes spent searching for customer information in the midst of so much paperwork in the office. Search paper files is only one example of a list of activities that could be made more efficiently through technology.
Tip 2 – Recognize inefficiency, even when the time wasted is not your
It is very common to allocate assistants (paralegals) to perform repetitive tasks on a day-to-day, how to find processes, go to the forum search for documents, among other duties. No matter, for the office, it does not seem to have a negative impact on both the client when the lawyer are affected: the customer will have to wait to get your information and the lawyer, in turn, lose the agility to the decision next step in the process. If the firm has a practical and proper management, the information is systemic and available quickly, which enables the aid to be allocated to activities aimed at the practice of law.
Tip 3 – Use technology for technology tasks, and to give people the personal touch
When we insist that it is necessary to use the technology wherever possible, we do not suggest that his office is free of personal touch that only professionals can. In fact, people allocate tasks relationship with the client (such as answering the phone, for example), you can meet the need to provide feedback on the process. However, the office possibilities when using a specialized management software in legal are many, among them: work where you are, via mobile devices; access all information related to a case in one place; integrate with other software programs (such as accounting, for example); among others.
Tip 4 – Save your details mind, let them because of the technology
The data storage is not a job for the brain, secretaries or even notebooks. memory lapses occur, employees may have unforeseen and coffee can stain a notepad when spilled. With a management software for the legal, the office not only saves the attention of your employees who can focus 100% for the year, as it keeps track of everything that happens on a day-to-day lawyer, from the smallest detail, creating a database that can be accessed at any time by a lawyer, either at a meeting or a trip out of the country.
Tip 5 – Keep track of every minute of your time, even if it is not billable
You will never really know how productive, until you are controlling faithfully as your time is spent on all day-to-day, even the fastest. This is the best way to eliminate inefficiencies in internal processes and generate data needed to design new processes and make the office more profit. Although there are many timesheet programs on the Internet, often, they do not integrate the management software, which longer demand to mark the information correctly – so always opt for a legal software that has the timesheet feature and eliminate concerns .
Tip 6 – Get at least considering the idea of a paperless office
We know that may sound a bit drastic and even scary, but when you consider that everything is done on paper can be managed much more efficiently on computers, this feeling passes. There are always those who disagree and claim that the computer can break, power falls or viruses invade the network, but believe me, simple features such as backup, redundancy, firewall and the like, outweigh these claims.
The lawyer of the day-to-day is not limited to defending pleadings or going to hearings. Inside the office, there is a routine management and customer contact, which also need some techniques to be efficient and productive.